Data Entry Instructions for
On-Line Water Well Sealing Reports

Last Updated 7/09/2012

Required fields are marked by a red asterisk "*".

WELL LOCATION SECTION

Associated ODNR Well Log Number

Enter the ODNR well log number for the well that is being sealed. The number appears in the upper right hand corner of the ODNR Well Log and Drilling Report form. If you do not know the well log number, please conduct a well record search at https://apps.ohiodnr.gov/water/maptechs/wellogs/appNEW/custom.aspx to find it. Do not enter a site well ID number such as MW-12s. Use the Project Well ID box to provide that information. Entering a well log number will result in approximately 80% of the data fields being generated from the well log database.

*County:

From the pull-down list, select a county.

*Township:

From the pull-down list, select a Township. Only the valid townships for the county selected will be listed. A county must be selected before a township can be selected.

*Owner's Last Name:

If the well is for a company, association, or church, the entire name should be entered in the owner's last name field (e.g. The Ball Bearing Company, Trinity Lutheran Church, etc). There are 35 characters for this field. If the full name is more than that, use your judgment to enter enough of the name so that a search would result in that log being retrieved.

Owner's First Name:

If you know the well owner's first name, enter it here (up to 20 characters). If you only have a company name, leave the first name field empty. Enter the entire company name in the owners last name field.

If two first names are given (e.g. John and Mary Smith), enter both first names separated with a forward slash "/" (John/Mary). Do not use the "&" character.

*Street Address of Well Location:

The street address in the database is broken into house number, street direction, street name, street type, and post direction. Use the post direction field if the county is divided into 4 quadrants and they attach NW, SW, NE, or SE after the street name (i.e. 1234 Mt. Pleasant Rd NW). Some of the counties that use the post direction field are Stark, Tuscarawas, and Fairfield.

Therefore, a street address of 123 N. Main Street NW should be broken up as follows:

House Number:

123

Street Direction:

North

Street Name:

Main

Street Type:

Street

Post Direction:

NW


For addresses that use State Route (SR), County Road (CR), Township Road (TR) or US Route (US RT) followed by a route number, enter the number of the road or route in the street name field and the modifier (e.g. SR or CR etc) in the street type field.

For example: 123 County Road 423 should be entered as:

House Number:

123

Street Name:

423

Street Type:

CR


There is a pull-down list of all the valid directions and street types. If road names are hyphenated, type in the hyphen without any spaces between the names and the hyphen (up to 35 characters). Do not use abbreviations unless the road name is over 35 characters long). Spell out the full name of the road. Do not enter P.O. Boxes or Rural Route numbers.

*City:

Spell out the entire city name (up to 25 characters). No abbreviations.

Zip Code:

Enter the 5-digit or 9-digit zip code.
If entering the 9-digit zip code, use the hyphen with no space before or after it (e.g. 43074-9965).

Sealing Permit Number:

Enter the sealing permit number, if issued by the county health department or Ohio EPA (up to 10 characters).

Section Number:

This number should be between 1 and 36. The section number can be obtained from either the county road map or a topographic map. Sections are one-mile squares. Not all of Ohio was surveyed using the Township, Range, and Section method; therefore not all of Ohio has section numbers.

Lot Number:

If the well was installed in a subdivision, enter the lot number of the subdivision (up to 4 characters).

Use of Well:

From the pull-down list, select the primary use of the well. There are a few well uses that we have combined because they mean the same thing. They are as follows:

Valid Codes Equivalents
Domestic:
  1. Residential
  2. Home Use (House well)
  3. Private
Agricultural/Irrigation:
  1. Barn Well
  2. Golf Course
  3. Lawn Watering
  4. Livestock (cows, chickens, etc.
Municipal:
  1. City
  2. Village
  3. Town
Public/Semi-public:
  1. Schools
  2. Restaurants
  3. Gas Stations/Plazas/Rest Areas
Project Well ID If the site has more than 1 well and the wells have identification numbers, enter the well identification number in this field.
For example: Monitor Well MW-12
*GEOGRAPHIC WELL INFORMATION SECTION

NOTE: The coordinates of the well are mandatory in either Latitude/Longitude or in State Plane.
You do not have to fill in both.

Latitude: Value should range from 38 to 42 degrees. Enter the values in the appropriate degrees, minutes and seconds fields.
If reporting Degrees only, there should be at least 5 places (but no more than 6) past the decimal point (e.g. 42.12345°).

If reporting in Degrees and Minutes, there should be no decimal places for degrees and three places past the decimal point for Minutes (e.g. 42° 12.123').

If reporting in Degrees, Minutes, and Seconds, there should be no decimal point for Degrees and Minutes and one place past the decimal point for Seconds (e.g. 42° 23' 32.1").

Longitude: Value should range from 80 to 85 degrees. Enter the values in the appropriate degrees, minutes and seconds fields.
If reporting Degrees only, there should be at least 5 places (but no more than 6) past the decimal point (e.g. 81.12345°).

If reporting in Degrees and Minutes, there should be no decimal places for degrees and three places past the decimal point for Minutes (e.g. 81° 32.123').

If reporting in Degrees, Minutes, and Seconds, there should be no decimal point for Degrees and Minutes and one place past the decimal point for Seconds (e.g. 81° 32' 21.1").

NOTE: If you entered the Latitude and Longitude, you can skip the State Plane Coordinates box.

Zone Code:

Either North or South zone. Refers to the direction from the state reference line. This is only used if using the State Plane Coordinate System.

X

Ohio State Plane X value. Type in the number without any commas (e.g. 1878709.07). Do not enter latitude or longitude values in this field.

Y

Ohio State Plane Y value. Type in the number without any commas (e.g. 758756.86). Do not enter latitude or longitude values in this field.

*Source of Above Coordinates:

From the pull-down list, indicate how the Latitude/Longitude or the State Plane coordinates were obtained.

Datum Plane:

From the pull-down list, select the datum plane that applies to the coordinate source that you selected for the Source of Above Coordinates field.

Elevation of Well:

Enter the surface elevation, in feet above mean sea level, at the wellhead. Enter up to 2 places past the decimal point (e.g. 1045.22 feet)

Accuracy:

Indicate the accuracy at which the elevation was obtained (in feet). For GPS units, this can be found in the owner's manual.

Elevation Source:

From the pull-down list, indicate how the surface elevation at the well was obtained.

Optional Written Description of Well Location:

Enter directions and distances from the nearest streets or other landmarks (up to 120 characters).

WATER LEVEL CONDITIONS SECTION

Flowing Well Indicator:

If water is flowing out the top of the well, click on the Yes button. Otherwise, make sure the No button is activated. Clicking "Yes" will result in a static water level value of zero.

Static Water Level:

Indicate the depth to water, in feet, after giving the well time to recover from any pumping, bailing, or other well disturbance (up to 1 place after the decimal point). If the well is flowing, make sure the Flowing Well Indicator is clicked on "Yes". A value of zero should be entered for Static Water Level.

Static Level Measured from:

From the pull-down list, click on the reference point used to measure the static water level.

Date Measured

Enter the date that the static water level was measured as mm/dd/yyyy. Clicking on the field will bring up a calendar in most web browsers. Click on the date to complete this field.

CONSTRUCTION DETAILS SECTION

*1 Borehole Depth:

Enter the depth of the borehole. Record this value to the nearest tenth of a foot (e.g. 122.5 feet). If you drilled, set casing and then drilled inside the casing, enter the smaller borehole information in the 2 Borehole Diameter and 2 Depth fields. The second borehole depth should be a depth from land surface. The second borehole depth should always be greater than the first depth.

1 Borehole Diameter

Enter the diameter of the borehole in inches up to 3 places past decimal (e.g. 7.625 inches). Either borehole diameter or casing diameter is required.

*1 Casing Diameter:

Enter value in inches up to 3 places past decimal (e.g. 6.625 inches). Fractions will have to be changed to decimals. Either borehole diameter or casing diameter is required. The following is a list of the commonly used fractions and the decimal equivalents:

Inches

=

Decimal
Inches

1/8
3/16
1/4
1/3
3/8
1/2
5/8
2/3
3/4
7/8

=
=
=
=
=
=
=
=
=
=

0.13
0.19
0.25
0.33
0.38
0.5
0.63
0.67
0.75
0.88

1 Casing Length:

Enter value in feet to the nearest tenth of a foot (e.g. 122.5 feet).

1 Casing Thickness:

Enter value in inches up to 3 places past decimal (e.g. 0.265 inches).

Click here for Conversion Chart for
SDR 21, SDR17 and SDR 26 and Schedule 40 & 80 well casing

1 Casing Type

From the pull-down list, select the type of casing that was used to construct the well.

NOTE: Repeat Borehole and Casing information if a second borehole or casing was utilized using the borehole and casing fields that are preceded by the number 2.

Condition of Casing

Enter a description of the condition of the casing (e.g. casing was rusty, casing was bent)

Was Casing Removed?

Click the "Yes" button if all of the casing was pulled from the ground. Click the "No" button if only the upper few feet of casing were cut off or if the casing was left in the ground.

Casing Perforated From and To

If the casing was perforated, click the "Yes" button to the response for was the casing perforated. Then, enter the uppermost and lowermost depths, in feet below ground surface, at which the casing was perforated (e.g. Casing Perforated From 76.5 feet, Casing Perforated To 86.5 feet).

SEALING MATERIAL SECTION

Material:

From the pull-down list, select the type of sealing material used to fill the well. Start with the uppermost material installed and work your way down the borehole. If you are sealing a well in an existing basement, use the floor of the basement as your zero point. If you filled in a well that was located in a pit and the pit was filled in, use the land surface as your zero point.

Installation Method:

From the pull-down list, select the method that the sealing material was installed.

Volume/Weight Used:

Enter the volume or weight of sealing material installed (up to 25 characters). Units are required (e.g. 240 gallons, 110 lbs).

Depth Placed To:

Enter the lowermost depth to which the sealing material was installed (up to 1 decimal place). This value will be populated in the Depth Placed From field of the next line if more than 1 type of sealing material was used.

Comments/reason for sealing the well: If you used more than 4 different sealing materials, use this box to add the additional information. Enter why the well was sealed and any additional information that you have collected that is not specifically required but is of importance to you or your client (up to 500 characters).

*Total Depth of Well:

Enter the depth of the well (up to 1 decimal place). This depth cannot be greater than the depth of the last sealing material listed in the sealing material section.

*Date of Well Sealing:

Enter the date that the well was sealed as mm/dd/yyyy (e.g. 12/22/2011). Clicking on the date field will bring up a calendar in most browsers. Click on the day the well was sealed to populate the date field.

Submitting and Validation of Well Sealing Log

Once you have completed entering all the well information, click on the "Verify Sealing Report" button on the bottom of the page. If you omitted data or have some inconsistencies in what you entered (e.g. your total depth is greater than the last depth in the placement of sealing material) you will be prompted to add/edit the data and then click on the Verify Sealing Report button again. If all the validations have been met, your well sealing data will be accepted and an official ODNR Well Sealing Report form will be created. You will be prompted with the well sealing number and be given the opportunity to save and/or print the well sealing log as either a PDF or tif.