Requests for Professional Services

We are currently announcing the following ODNR projects in the "Ohio Register for Architectural, Engineering and Construction Related Services", as published by the Ohio Facilities Construction Commission (OFCC). Selection of firms for these projects will be performed by ODNR in accordance with Administrative Rules 1501-3-01 through 1501-3-06.

Firms desiring consideration for these projects are invited to submit a Statement of Interest (OFCC Form#F110-330 - Part I and Part II) to the Division of Engineering, ODNR by the response deadline indicated. Information on the announcements can be obtained by contacting Samantha Cothern at 614-265-6954.

To view the current edition of the Ohio Register or to obtain electronic copies of the OFCC Form #F110-330 Part I and II, refer to OFCC website at http://ofcc.ohio.gov.


3 Projects Found
Project Name: Buckeye Lake Dam Improvements
Project Location: Buckeye Lake State Park
Project Number: DNR-150080
Scope of Project: Project Overview A. Project Description Construction Management at Risk services are being requested to provide pre-construction and construction phase services for rehabilitation of Buckeye Lake Dam on an expedited schedule. Buckeye Lake Dam is a Class I high-hazard- potential structure, comprised of a 4.1 mile long earthen embankment which impounds 2800 acres of water at normal pool and is located near Buckeye Lake Village, Ohio. Buckeye Lake Dam was originally part of the Ohio-Erie Canal system, constructed between 1825 and 1832. Over time, various problematic conditions and extensive embankment defects have been identified including structures built into and on the earthen embankment, uncontrolled seepage conditions, sheet pile and masonry wall deterioration, trees rooted in the embankment, persistent wet areas and subsidence features. Currently, the structure does not meet established dam safety standards. To minimize the risk of unsatisfactory and potentially unsafe performance, the pool is presently drawn down below normal pool elevation. The site of the proposed work is along the shoreline of the existing embankment extending in the south from Liebs Island to the north at the North Shore boat launch and parking facility. State-owned property within the work site includes a narrow path with limited access and mobility extending the length of the embankment and landward of the existing shoreline, and all areas within the existing shoreline (Buckeye Lake). Additional State-owned or State-leased parcels along the shoreline and adjacent to the work site are available for use by the contractor. No work will be required outside of the work site or on properties not owned or leased by the State. Through this selection process, ODNR contemplates engaging a Construction Manager at Risk (“CM”) to provide pre- construction and construction services for all improvements at the facility. Phase I would include construction of the selected interim risk-reduction measures (IRRMs) to reduce the risk to public safety. Phase II would include the completion of the selected comprehensive risk reduction measures. All contractors submitting a statement of qualifications will be eligible for award of contract for Phase I and Phase II work. The selected CM’s agreement may be extended and amended to add scope of work as capital appropriations are available in future Capital Bill legislation. However, the Contracting Authority may terminate the agreement with the CM and seek proposals from other firms after completion of Phase I. Professional design services are being acquired by the Contracting Authority under a separate contract. All aspects of the project and related issues will be implemented and operated consistent with the Contracting Authority and/or Owner’s policies and procedures. B. Scope of Services The work required includes heavy civil construction both on land and in water. Work may include some or all of the following: • Preconstruction services as described below. • Mobilization/Demobilization • Development of laydown areas at Buckeye Lake State Park and at State-owned property adjacent to State Route 79 and Crane Lake where a boat launch and parking facilities are present. • Acquisition and development of other laydown areas as required to complete the scope of work. • Development of access points from public roadways through State-owned or State-leased properties to the work site. • Construction of embankment stability berm in areas presently submerged, and removal and disposal of berm material post construction. • Working from barges or other floating plant and equipment. • Removal of existing dock and marina structures. • Construction of seepage barriers which could include placement of temporary or permanent sheet piling, construction of cutoff walls, application of deep soil mixing methods, and placement of temporary liners. • Construction of cofferdams. • Administration of lake level control plans. • Shallow dredging and dredge material disposal. • Participation in development of construction monitoring and emergency action plans and procurement of materials and equipment as necessary for implementation in the case that emergency action is required during the construction period. • Temporary and permanent modification to concrete spillway structures. The proposed work is immediately adjacent to approximately 370 private residences. Public information and public involvement matters must be closely coordinated throughout the duration of this project. The CM contractor shall participate in public information and public involvement matters including attendance at public meetings. Close coordination with the State, A/E, and their agents on matters of public interaction, public meetings, scheduling and sequencing of work activities, work hours, public updates, and the like will be required. The selected CM, as a portion of its required Scope of Services and prior to submitting its proposal, will discuss and clarify with the Contracting Authority and/or Owner, the breakdown of the Agreement detailed cost components, to address the Owner’s project requirements and refine the project schedule. As required by the Agreement, and as properly authorized, provide the following categories of services: provide constructability review comments on documents produced by the A/E during the Preliminary and Final IRRM Designs; develop and maintain estimates of probable construction cost, value engineering, project schedules, and construction schedules; and lead and manage the Subcontractor Prequalification and Bidding process, Construction and Closeout Stage. Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required for each. A copy of the standard Agreement can be obtained at the OFCC website at http://ofcc.ohio.gov. The preconstruction and construction services are generally described below. Subcontracts will be awarded by the CM to prequalified vendors using a competitive process. The parties will engage in an "open book" pricing method in which all subcontracted work shall be based upon competitive pricing that will be reviewed by the Contracting Authority and/or Owner, the A/E and the CM. The Contracting Authority and/or Owner shall have access to all books, records, documents and other data in the CM's possession related to itself, its subcontractors and material suppliers pertaining to bidding, pricing or performance of the Agreement. Preconstruction Services: The CM will work cooperatively with the Contracting Authority and/or Owner, A/E, and Project Team, and will provide, among other services, schedule development, estimate development, Guaranteed Maximum Price (GMP) proposal, subcontractor prequalification and bidding, constructability review, permits, budgeting, value engineering, and preconstruction planning throughout the preconstruction stages. When the drawings and specifications are at the stage of completion specified in the Agreement, such partially completed documents (the "Basis Documents") shall be provided to the CM, together with the A/E's detailed listing of any incomplete design elements and the A/E’s statement of intended scope (the "Design Intent Statement") with respect to such incomplete elements. Contingent upon the Contracting Authority’s approval of the GMP, the parties will enter into an amendment to the Agreement establishing the Contract Sum (“GMP Amendment”). If the proposed Contract Sum exceeds the Project Budget established for construction, then the Contracting Authority may terminate the agreement with the CM and seek proposals from other firms for completion of the Project. Construction Services: The CM shall construct the Project pursuant to the construction documents and in accordance with the schedule requirements. The CM shall hold all subcontracts and shall be fully responsible for the means and methods of construction, project safety, project completion within the schedule agreed upon in the preconstruction phase, compliance with all applicable laws and regulations including monitoring compliance with all EDGE, equal employment, and prevailing wage requirements, and submitting monthly reports of these activities to the Contracting Authority. All subcontracts shall be on the subcontract form prescribed by OAC Section 153:1-03-02. The Contracting Authority reserves the right to approve the CM’s selection of subcontractors and any supplemental terms to the form subcontract. Schedule for Phase I: Proposed schedule for the Buckeye Lake Dam Improvements Project Procurement, Preconstruction Services and Construction Services is included below: 1. RFQ Response – 8/20/15 2. Shortlist Selection / Request for Proposal issued – 8/27/15 3. Site Visit – 8/31/15 4. Pre-Proposal Meeting – 9/3/15 5. Proposal Submission – 9/14/15 6. Interview – 9/21/15 7. CM Selection –9/23/15 8. Notice to Proceed – 10/20/15 The proposed schedule dates are subject to change. For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-330), below is a list of relevant scope of work requirements for this RFQ: 1. Experience with complex, fast-track projects of similar or greater magnitude as appropriate for the scope discussed herein. For all past projects utilized to demonstrate experience, the contractor shall provide a description of the specific work items relevant to the scope of work described herein and specifically identify their role in that work (i.e., CM, General Contractor, Self-Perform, etc.) 2. Experience with water resource projects, including marine work, dredging, installation of seepage barriers for embankments, spillway and outlet structure construction or modification. 3. Knowledge and experience with complex dam rehabilitation projects inclusive of those involving multiple permitting and regulatory agencies. 4. Experience with multiple seepage control alternatives and construction technologies, including innovative techniques. 5. Experience with marina and dock construction, including dock removal, relocation, and installation. 6. Administration of Construction Monitoring, Emergency Action, and/ or detailed safety plans for dam rehabilitation and construction. 7. Experience with addressing and mitigating private property impacts related to construction activities, such as rights of entry and potential property lease agreements. 8. Experience in contracting with state, federal, or local governmental agencies. 9. Experience with communications and public information associated with large heavy civil projects.

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Q&A (Updated 8-19-15)
Estimated Project Budget: $40,000,000.00 Ph.I $70,000,000.00 Ph.II
Statement of Qualifications Deadline: 8/20/15
 
Project Name: Salt Fork State Park Lodge Renovations
Project Location: Salt Fork State Park
Project Number: DNR-160033
Scope of Project: Project Overview A. Project Description The Ohio Department of Natural Resources (ODNR) through the Division of Parks and Recreation (P&R) is responsible for the management of the Salt Fork State Park Lodge in Guernsey County. The lodge provides recreational activities, primarily dining and lodging, with access to outdoor facilities such as a swimming pool, to the park users and the public in general. This facility has served in this manner for several decades and is now in need of renovations. Phase 1 The intent of Phase 1 of this project is to develop a Facility Master Plan for the entire lodge in conjunction with ODNR’s strategic facility plans. The facility planning process would include assessments of existing conditions, including foundation systems, building envelope, (i.e. roofing, roof drainage, thermal insulation, windows, doors, etc.), HVAC, plumbing and electrical systems. In the intervening years since the lodge first opened, user needs and expectations have evolved as well as system efficiencies due to new technology. In addition, existing building systems have reached, and exceeded in some cases, their expected useful, maintainable life which creates issues with public safety. Other items identified as necessary for the function of the park facilities may also be included. The assessments would include associated cost projections and a coordinated sequence and phasing of needed and desired changes. They then would be used to develop construction documents for the construction needs of the facility, contemplating phased construction as capital funding allows. Construction would be undertaken to ensure public safety and long-term performance as well as functional and aesthetic improvements as identified in the strategic facility plan. Construction would be phased to ensure the best use of public funds and the least disruption taking into consideration the operation of the overall facility. Through this selection process, ODNR contemplates engaging an A/E to provide master planning and construction documents for all improvements at the facility, the initial Phase I will include the assessment and master plan services that will produce work scopes for future phases as determined by the phase 1 services. All firms submitting a statement of qualifications will be eligible for award of contract for the master planning and assessment work. However, the AE agreement may be extended and amended to add scope of work for design and construction as capital appropriations are available in future Capital Bill legislation. B. Scope of Services For projects advertised with an appropriately developed Program of Requirements (POR), upon award of the Agreement, commence with Design. For projects without such a POR, upon award of the Agreement, commence by developing the Program of Requirements. The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed cost components to address the Owner’s project requirements. Participate in the Encouraging Growth, Diversity & Equity (EDGE) Program as required by statute and the Agreement.As required by the Agreement, and as properly authorized, provide the following categories of services: Program Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support, Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types. Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required for each. A copy of the standard Agreement can be obtained at the OFCC website at http://ofcc.ohio.gov. During the construction period, provide not less than Number hours (excluding travel time) on-site construction administration services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having relevant and appropriate types of construction administration experience. Please list all major scope services needed to complete the selection process for successful project delivery. The specific scope of services must state particular building types, functional design or specialized professional services required to evaluate the level of experience of each applicant firm (e.g. parking garage, kitchen design, correctional facility, medical facility). The scope of services should also define the types of basic and additional professional design and administration services necessary for the project (e.g. LEED credentials and experience, previous experience with local jurisdiction or similar sites, previous experience working with the State of Ohio, Building Information Modeling (“BIM”) experience and training, specific BIM and Owner-defined requirements, level of development to be achieved within BIM models, BIM deliverables, and Owner’s intended use of BIM models after construction). This information will be used by each applicant to populate the Relevant Project Experience Matrix in Section F of Form F110-330. For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-330), below is a list of relevant scope of work requirements for this RFQ: 1.Experience with master planning and facility assessments. 2.Residential and commercial roofing systems. 3.Timber frame design/structural analysis and construction. 4.Building systems engineering including associated disciplines (HVAC, plumbing, electrical, communications,etc.). 5.Experience with public construction. 6.Experience with scheduling. 7.Experience with project estimating. 8.Experience with construction administration. 9.Demonstrated experience in General Contracting (single prime) construction delivery method C.Funding / Estimated Budget Total Project Cost TBD Construction Cost TBD State Funding $100,000 Other Funding N/A Estimated A/E Fee 7% to 12% of Future capital Project - Current Not to Exceed $100,000 for Assessment & Master Planning.NOTE: The A/E fee percentage for this project includes all professional design services, and consultant services necessary for proper completion of the Basic Services for the successful completion of the project, including but not limited to: review and verification of the Program of Requirements provided by the Owner, validation of existing site conditions (but not subsurface or hidden conditions), preparation of cost estimates and design schedules for the project. Fees may be negotiated and allocated for Additional Services (e.g., creation of a Program of Requirements, extensive evaluation or validation of site conditions, extensive pre-design investigations, code-required special inspection and testing, Quality Assurance testing during the construction period, and testing due to unforeseen conditions).

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Q&A (Updated 8/21/2015)
Estimated Project Budget: TBD
Statement of Qualifications Deadline: 9/04/15
 
Project Name: Hueston Woods Lodge Renovations
Project Location: Hueston Woods State Park
Project Number: DNR-160032
Scope of Project: Project Overview A. Project Description The Ohio Department of Natural Resources (ODNR) through the Division of Parks and Recreation (P&R) is responsible for the management of the Hueston Woods State Park Lodge, located in Preble County. The lodge provides recreational activities, primarily dining and lodging, with access to outdoor facilities such as a swimming pool, to the park users and the public in general. This facility has served in this manner for several decades and is now in need of renovations. Phase 1 The intent of Phase 1 of this project is to develop a Facility Master Plan for the entire lodge in conjunction with ODNR’s strategic facility plans. The facility planning process would include assessments of existing conditions, including foundation systems, building envelope, (i.e. roofing, roof drainage, thermal insulation, windows, doors, etc.), HVAC, plumbing and electrical systems. In the intervening years since the lodge first opened, user needs and expectations have evolved as well as system efficiencies due to new technology. In addition, existing building systems have reached, and exceeded in some cases, their expected useful, maintainable life which creates issues with public safety. Other items identified as necessary for the function of the park facilities may also be included. The assessments would include associated cost projections and a coordinated sequence and phasing of needed and desired changes. They then would be used to develop construction documents for the construction needs of the facility, contemplating phased construction as capital funding allows. Construction would be undertaken to ensure public safety and long-term performance as well as functional and aesthetic improvements as identified in the strategic facility plan. Construction would be phased to ensure the best use of public funds and the least disruption taking into consideration the operation of the overall facility. Through this selection process, ODNR contemplates engaging an A/E to provide master planning and construction documents for all improvements at the facility, the initial Phase I will include the assessment and master plan services that will produce work scopes for future phases as determined by the phase 1 services. All firms submitting a statement of qualifications will be eligible for award of contract for the master planning and assessment work. However, the AE agreement may be extended and amended to add scope of work for design and construction, as capital appropriations are available in future Capital Bill legislation. B. Scope of Services For projects advertised with an appropriately developed Program of Requirements (POR), upon award of the Agreement, commence with Design. For projects without such a POR, upon award of the Agreement, commence by developing the Program of Requirements. The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed cost components to address the Owner’s project requirements. Participate in the Encouraging Growth, Diversity & Equity (EDGE) Program as required by statute and the Agreement. As required by the Agreement, and as properly authorized, provide the following categories of services: Program Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support, Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types. Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required for each. A copy of the standard Agreement can be obtained at the OFCC website at http://ofcc.ohio.gov. During the construction period, provide not less than (TBD) hours (excluding travel time) on-site construction administration services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having relevant and appropriate types of construction administration experience. Please see the list below of relevant scope requirements for a successful project delivery. The specific scope of services will include timber frame building structures, HVAC systems, commercial and residential roofing systems, and experience with facility master planning. These will be required to evaluate the level of experience of each applicant firm. The scope of services will also include professional design and administration services necessary for the project (e.g. credentials and experience, previous experience with local jurisdiction or similar sites, previous experience working with the State of Ohio, Building Information Modeling (“BIM”) experience and training, specific BIM and Owner-defined requirements, level of development to be achieved within BIM models, BIM deliverables, and Owner’s intended use of BIM models after construction). This information will be used by each applicant to populate the Relevant Project Experience Matrix in Section F of Form F110-330.

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Estimated Project Budget: TBD
Statement of Qualifications Deadline: 9/04/15