Scope of Project:
A. Project Description
The Ohio Department of Natural Resources (ODNR) is responsible for the management of the Fountain Square office complex in Franklin County. The complex consists of 9 Buildings with approximately 250,000 Sq. Ft providing offices for the multiple divisions within ODNR. This facility complex has served in this manner for several decades and is now in need of renovations.
Phase 1 consists of replacing the existing roofing system and addressing other building envelope issues in no less than two (2) of the buildings.
Roof Replacement: Which may or may not include removing the existing materials; repair/replacing roof deck as necessary; increasing thermal performance of roof system. The existing roofing material is membrane and should be replaced with like materials. Determine the appropriate method to minimize thermal losses through ceiling/roof assembly. Provide sufficient roof ventilation to extend the life of roofing materials.
Building Envelope Component Replacement: Evaluate the existing building envelope for structural stability, masonry, and identify required renovation and/or replacement. Ease of maintenance and long-term operating costs must be a part of the evaluation and the selection of replacement components.
Construction would be undertaken to ensure public safety and long-term performance as well as functional and aesthetic improvements as identified in the strategic facility plan. Construction would be phased to ensure the best use of public funds and the least disruption taking into consideration the operation of the overall facility.
In addition to the items above, the intent of this project is to develop a Facility Master Plan for the entire complex in conjunction with ODNR’s strategic facility plans. The facility planning process would include assessments of existing conditions, including foundation systems, building envelope, (i.e. roofing, roof drainage, thermal insulation, windows, doors, etc.), HVAC, plumbing and electrical systems. In the intervening years since the complex first opened, user needs and expectations have evolved as well as system efficiencies due to new technology. In addition, existing building systems have reached, and exceeded in some cases, their expected useful, maintainable life which creates issues with public safety.
The assessments would include associated cost projections and a coordinated sequence and phasing of needed and desired changes. They then would be used to develop construction documents for the construction needs of the facility, contemplating phased construction as capital funding allows.
Through this selection process, ODNR contemplates engaging an Architect/Engineer (A/E) to provide master planning and construction documents for all improvements at the facility, the initial Phase I would include approximately $1.2 million in improvements, to repair/replace the roof and exterior components. All firms submitting a statement of qualifications will be eligible for award of contract for the master planning and phase I work. However, the AE agreement may be extended and amended to add scope of work as capital appropriations are available in future Capital Bill legislation.
B. Scope of Services
The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed cost components to address the Owner’s project requirements. Participate in the Encouraging Growth, Diversity & Equity (EDGE) Program as required by statute and the Agreement.
As required by the Agreement, and as properly authorized, provide the following categories of services: Program Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support, Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types.
Refer to the OFC Manual for additional information about the type and extent of services required for each. A copy of the standard Agreement can be obtained at the OFCC website at http://ofcc.ohio.gov.
During the construction period, provide not less than 16 hours (excluding travel time) on-site construction administration services each week, including (1) attendance at progress meetings, (2) a detailed written and illustrated field report of each site visit, (3) on-site representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having relevant and appropriate types of construction administration experience.
A keen understanding of requirements for contractor work schedules in cooperating with Park personnel, operations and users will be a key factor in performing administration services for this project.
For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-330), below is a list of relevant scope of work requirements for this RFQ:
1. Experience with master planning.
2. Residential and commercial roofing systems.
3. Experience with phased construction within occupied space.
4. Building systems engineering including associated disciplines (HVAC, plumbing, electrical, communications, etc.).
5. Experience with public construction.
6. Experience with scheduling.
7. Experience with project estimating.
8. Experience with construction administration.
9. Demonstrated experience in General Contracting (single prime) construction delivery method.
C. Funding / Estimated Budget
Total Project Cost $1,500,000
State Funding $1,500,000
Construction Cost $1,200,000
Other Funding $0
Estimated A/E Fee 10.0% to 12.0%
NOTE: The A/E fee percentage for this project includes all professional design services, and consultant services necessary for proper completion of the Basic Services for the successful completion of the project, including but not limited to: review and verification of the Program of Requirements provided by the Owner, validation of existing site conditions (but not subsurface or hidden conditions), preparation of cost estimates and design schedules for the project. Fees may be negotiated and allocated for Additional Services (e.g., creation of a Program of Requirements, extensive evaluation or validation of site conditions, extensive pre-design investigations, code-required special inspection and testing, Quality Assurance testing during the construction period, and testing due to unforeseen conditions).
D. Services Required (see note below) E. Anticipated Schedule
Professional Services Start (mm/yy) 09 / 15
Secondary Structural Engineering
Construction Stage Start (mm/yy) 04 / 16
Construction Stage Completed (mm/yy) 07 / 16
Professional Services Completed (mm/yy) 10 / 16
F. EDGE Participation Goal
Percent of initial TOTAL A/E Fee 5.0%
NOTE: The primary A/E shall be (1) a registered architect holding a license and certificate of authorization issued by the Ohio Architects Board pursuant to ORC Chapter 4703, (2) a landscape architect holding a license and certificate of authorization issued by the Ohio Landscape Architects Board pursuant to ORC Chapter 4703, or (3) a professional engineer or professional surveyor holding a license and certificate of authorization issued by the Ohio Engineers and Surveyors Board pursuant to ORC Chapter 4733.
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