Scope of Project:
Construction Management at Risk services are being requested to provide pre-construction and construction
phase services for rehabilitation of East Reservoir Dam. East Reservoir Dam is a Class I high-hazard-potential
structure, comprised of an earthen embankment which impounds 235 acres of water at normal pool and is located
near Barberton, Ohio. The dam consists of three separate embankment areas: south embankment (100 feet
long), main embankment (825 feet long), and the north embankment (175 feet long). East Reservoir Dam was
originally part of the Ohio-Erie Canal system, constructed sometime in the 19th century. The main embankment
failed during the 1913 flood event and was reconstructed with a new ogee spillway in the north embankment. The
embankments are constructed of sand overlying a typically sand foundation. Over time, various performance
issues have been identified including uncontrolled seepage conditions, persistent wet areas, and the deterioration
of the appurtenant structures. Currently, the structure does not meet established dam safety standards.
The site of the proposed work is along the shoreline of the existing embankment extending near the western edge
of the reservoir and along Portage Lakes Drive to approximately 250 feet north of the intersection of North
Turkeyfoot Road and Portage Lakes drive. State-owned property within the work site includes all areas within the
existing shoreline (East Reservoir). Additional State-owned or State-leased parcels along the shoreline and
adjacent to the work site may be available for use by the contractor. Work will be required on properties not
owned or leased by the State.
Through this selection process, ODNR contemplates engaging a Construction Manager at Risk (“CM”) to provide
pre-construction and construction services for all improvements at the facility. The selected CM’s agreement may
be extended and amended to add scope of work as capital appropriations are available in future Capital Bill
legislation for projects at Portage Lakes State Park, including North Reservoir. However, the Contracting
Authority may terminate the agreement with the CM and seek proposals from other firms after successful
completion of the work on East Reservoir Dam.
Professional design services are being acquired by the Contracting Authority under a separate contract.
All aspects of the project and related issues will be implemented and operated consistent with the Contracting
Authority and/or Owner’s policies and procedures.
B. Scope of Services
The work required includes heavy civil construction both on land and in water. Work may include some or all of the
? Preconstruction services as described below.
? Construction of embankment stability berm in areas presently submerged, and removal and disposal of berm
material post construction.
Request for Qualifications (CM at Risk Contract) continued
F170-01-2015-MAY Publish Date: August 29, 2016; Ohio Register #276 Page 2 of 6
? Working from barges or other floating plant and equipment.
? Removal of existing dock and marina structures.
? Construction of seepage barriers which could include placement of temporary or permanent sheet piling,
construction of cutoff walls, and application of deep soil mixing methods.
? Construction of a gravity structure using deep soil mixing methods
? Construction of cofferdams.
? Administration of lake level control plans.
? Shallow dredging and dredge material disposal.
? Participation in development of construction monitoring and emergency action plans and procurement of
materials and equipment as necessary for implementation in the case that emergency action is required during
the construction period.
? Demolition and modifications to existing concrete spillway structures as well as construction of new spillway
structures and gatewells.
? Demolition and construction of a new concrete channel near the southern end of the north embankment
The selected Construction Manager at Risk (“CM”), as a portion of its required Scope of Services and prior to submitting
its proposal, will discuss and clarify with the Contracting Authority and/or Owner, the breakdown of the Agreement
detailed cost components, to address the Owner’s project requirements and refine the project schedule.
As required by the Agreement, and as properly authorized, provide the following categories of services: provide
constructability review comments on documents produced by the A/E during the 50% Design (Schematic), 75% Design
(Design Development), & 100% Design (Construction Documents) stages; develop and maintain estimates of probable
construction cost, value engineering, project schedules, and construction schedules; lead and manage the Subcontractor
Prequalification and Bidding process, Construction and Closeout Stage.
Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required
for each. A copy of the standard Agreement can be obtained at the OFCC website at http://ofcc.ohio.gov.
The preconstruction and construction services are generally described below. Subcontracts will be awarded by the CM to
prequalified vendors using a competitive process. The parties will engage in an "open book" pricing method in which all
subcontracted work shall be based upon competitive pricing that will be reviewed by the Contracting Authority and/or
Owner, the A/E and the CM. The Contracting Authority and/or Owner shall have access to all books, records, documents
and other data in the CM's possession related to itself, its subcontractors and material suppliers pertaining to bidding,
pricing or performance of the Agreement.
Preconstruction Services: The CM will work cooperatively with the Contracting Authority and/or Owner, A/E, and Project
Team, and will provide, among other services, schedule development, estimate development, Guaranteed Maximum
Price (GMP) proposal, subcontractor prequalification and bidding, constructability review, permits, budgeting, value
engineering, and preconstruction planning throughout the preconstruction stages. When the drawings and specifications
are at the stage of completion specified in the Agreement, such partially completed documents (the "Basis Documents")
shall be provided to the CM, together with the A/E's detailed listing of any incomplete design elements and the A/E’s
statement of intended scope with respect to such incomplete elements (the "Design Intent Statement"). Contingent upon
the Contracting Authority’s approval of the GMP, the parties will enter into an amendment to the Agreement establishing
the Contract Sum (“GMP Amendment”). If the proposed Contract Sum exceeds the Project Budget established for
construction, then the Contracting Authority may terminate the agreement with the CM and seek proposals from other
firms for completion of the Project.
Construction Services: The CM shall construct the Project pursuant to the construction documents and in accordance with
the schedule requirements. The CM shall hold all subcontracts and shall be fully responsible for the means and methods
of construction, project safety, project completion within the schedule agreed upon in the preconstruction phase,
compliance with all applicable laws and regulations including monitoring compliance with all EDGE, equal employment,
and prevailing wage requirements, and submitting monthly reports of these activities to the Contracting Authority. All
subcontracts shall be on the subcontract form prescribed by OAC Section 153:1-03-02. The Contracting Authority
reserves the right to approve the CM’s selection of subcontractors and any supplemental terms to the form subcontract.
Anticipated Schedule of Services: Proposed schedule for the Portage Lakes North Reservoir Dam Improvements Project
Procurement, Preconstruction Services and Construction Services.
1. RFQ Response – 09/30/16
2. Shortlist Selection / RFP Issued – 10/07/16
3. Site Visit – 10/12/16
4. Pre-proposal Meeting – 10/20/16
5. Proposal Submission – 10/27/16
Request for Qualifications (CM at Risk Contract) continued
F170-01-2015-MAY Publish Date: August 29, 2016; Ohio Register #276 Page 3 of 6
6. Interview – 11/01/16
7. CM Selection – 11/4/16
8. Notice to Proceed – 12/12/16
For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form
F110-330), below is a list of relevant scope of work requirements for this RFQ:
1. Experience with complex, fast-track projects of similar or greater magnitude as appropriate for the scope
discussed herein. For all past projects utilized to demonstrate experience, the contractor shall provide a
description of the specific work items relevant to the scope of work described herein and specifically identify
their role in that work (i.e., CM, General Contractor, Self-Perform, etc.)
2. Experience with water resource projects, including marine work, dredging, installation of seepage barriers
for embankments, spillway and outlet structure construction or modification.
3. Knowledge and experience with complex dam rehabilitation projects inclusive of those involving multiple
permitting and regulatory agencies.
4. Experience with multiple seepage control alternatives and construction technologies, including innovative
5. Experience with marina and dock construction, including dock removal, relocation, and installation.
6. Administration of Construction Monitoring, Emergency Action, and/ or detailed safety plans for dam
rehabilitation and construction. Experience with addressing and mitigating private property impacts related
to construction activities, such as rights of entry and potential property lease agreements.
7. Experience in contracting with state, federal, or local governmental agencies.
8. Experience with stakeholder communications and public information associated with large heavy civil
C. Funding / Estimated Budget
Total Project Cost $33,000,000 State Funding $33,000,000
Construction Cost $30,000,000 Other Funding $0
D. Anticipated Schedule E. EDGE Participation Goal
CM Preconstruction Services Start 12 / 16
Percent of the CM’s total compensation
excluding Construction Stage Notice to Proceed 03 / 17 CM’s Contingency* 5.0%
Substantial Completion of all Work 12 / 18
*Preconstruction Stage Compensation plus Contract Sum
CM Services Completed 04 / 19 minus CM’s Contingency
F. Evaluation Criteria for Selection
Selection Criteria: The CM will be selected using (i) qualifications-based process during the Request for Qualifications
(RFQ) stage to develop a short list and (ii) best value process during the Request for Proposal stage. The qualificationsbased
criteria for the RFQ is included in this announcement. The best value criteria used in evaluating proposals from
short listed firms will include such factors that are determined to derive or offer the greatest value to the State and Owner,
combining both qualifications and fee.
Short List: Each firm responding to this RFQ will be evaluated and selected based on its qualifications and the
qualifications and experience of the particular individuals identified as the candidate's proposed team for the Project. After
evaluating the responses to this RFQ, the Contracting Authority will select a short list of no fewer than three candidates
that it considers to be the most qualified, except if the Contracting Authority determines that fewer than three firms are
qualified, it will only select the qualified firms.
Request for Proposal: The short-listed firms shall be sent a Request for Proposal (“RFP”) that will invite the firms to submit
pricing proposals containing their proposed preconstruction stage compensation, construction stage personnel costs,
itemized construction stage general conditions costs, construction stage contingency percentage, and construction stage
fee percentage. The short-listed candidates will also receive (i) form of Agreement with the Contracting Authority
containing the contract terms and conditions, (ii) set of the most recent design documents and (iii) proposed Project
Site Visit: After Issuance of the RFP, a voluntary site visit will be coordinated with all short-listed firms and the Contracting
Request for Qualifications (CM at Risk Contract) continued
F170-01-2015-MAY Publish Date: August 29, 2016; Ohio Register #276 Page 4 of 6
Pre-Proposal Meeting: Prior to submitting a response to the RFP, the short-listed firms will be invited to meet individually
with the Contracting Authority and/or Owner. The purpose of the pre-proposal meeting is to permit the short-listed firms an
opportunity to ask the Contracting Authority and/or Owner questions in an individual setting to help the firms prepare their
responses to the RFP. The Contracting Authority will notify each short-listed firm to schedule individual times for the preproposal
Interview: After submitting responses to the RFP, the short-listed firms will be interviewed by the Contracting Authority and
Owner. The purpose of the interview will be to meet the proposed Project team, become familiar with key personnel, and
understand the project approach and ability to meet the stated objectives for the Project. Please be prepared to discuss
with specificity the firm’s capacity to conduct this work in compliance with the timetable, budget and EDGE expectations.
The Contracting Authority will notify each short-listed firm to schedule individual times for the interviews.
Selection Schedule: Tentative schedule is subject to change.
RFP issued to the Short-Listed Firms 10/07/16
Selection of CM 11/04/16
Cancellation and Rejection: The Contracting Authority reserves the right to reject all proposals and cancel at any time for
any reason this solicitation, any portion of this solicitation or any phase of the Project. The Contracting Authority shall
have no liability to any proposer arising out of such cancellation or rejection. The Contracting Authority reserves the right
to waive minor variations in the selection process.
Interested CM firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program
form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract
with and use EDGE-certified Business Enterprise(s), as a part of the CM’s team. The Intent to Contract and to Perform
and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be
attached to the CM’s Proposal. Both forms can be accessed via the OFCC website at http://ofcc.ohio.gov. The Intent to
Contract and to Perform form is again required at the Fee Proposal stage.
For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will participate in the delivery of the proposed professional service solicited in the RFQ.
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Scope of Project:
A. Project Description
Professional engineering and administration services are required to provide technical support, on an as needed basis, for various projects or assessments at Ohio Department of Natural Resources (ODNR) facilities statewide. While a specific scope of work has not yet been defined for this contract, it is anticipated that individual projects may involve: investigative analyses and reporting; soil and groundwater sampling; design, bidding, and construction administration for environmental remediation projects; and design and construction administration of replacement fuel storage systems that meet current regulations and code. The selected consultant shall communicate and coordinate with regulatory agencies, in compliance with all applicable laws and rules, obtain all necessary permits, and perform construction administration. Anticipated work tasks for each project may include:
• On-site evaluation and meetings with facility staff to assess scope of work for individual projects.
• Preparation of inspection reports or assessment with
• Assessment, design, and construction administration of fuel storage system upgrades or replacement.
• Hazardous Materials assessments, design and construction administration of remediation projects, i.e. asbestos, lead, PCBs and mercury.
B. Scope of Services
While specific projects and scopes of work have not been identified at this time, the selected consultant(s) will be retained through a specific time period (approximately two years); projects and deliverables will be determined on an as needed basis from deficiencies noted by facility managers during maintenance or from prior inspections. Fees for each assigned task will be based on an hourly fee schedule to be negotiated as part of the contract.
For projects advertised with an appropriately developed Program of Requirements (POR), upon award of the Agreement, commence with Design. For projects without such a POR, upon award of the Agreement, commence by developing the Program of Requirements.
The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed cost components to address the Owner’s project requirements. Participate in the Encouraging Growth, Diversity & Equity (EDGE) Program as required by statute and the Agreement.
As required by the Agreement, and as properly authorized, provide the following categories of services: Program Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support, Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types.
Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required for each. A copy of the standard Agreement can be obtained at the OFCC website at http://ofcc.ohio.gov.
During the construction period, provide on-site construction administration services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having relevant and appropriate types of construction administration experience.
For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-330), below is a list of relevant scope of work requirements for this RFQ:
1. Experience with assessment of fuel storage systems
2. Experience with design of fuel storage systems, i.e. marina and maintenance facilities.
3. Experience performing environmental assessments, i.e. asbestos, lead, mercury, PCBs.
4. Experience with design, bidding, and administration of environmental remediation projects.
5. Experience with soil and groundwater sampling.
6. Experience working with the Ohio Department of Natural Resources. C. Funding / Estimated Budget
Total Project Cost
Estimated A/E Fee
10% to 12%
NOTE: The A/E fee percentage for this project includes all professional design services, and consultant services necessary for proper completion of the Basic Services for the successful completion of the project, including but not limited to: review and verification of the Program of Requirements provided by the Owner, validation of existing site conditions (but not subsurface or hidden conditions), preparation of cost estimates and design schedules for the project. Fees may be negotiated and allocated for Additional Services (e.g., extensive evaluation or validation of site conditions, extensive pre-design investigations, code-required special inspection and testing, Quality Assurance testing during the construction period, and testing due to unforeseen conditions).
D. Services Required (see note below)
E. Anticipated Schedule
Professional Services Start
1 / 17
Construction Notice to Proceed
2 / 17
Substantial Completion of all Work
6 / 18
Professional Services Completed
6 / 18
F. EDGE Participation Goal
Percent of initial TOTAL A/E Fee
NOTE: The primary A/E shall be (1) a registered architect holding a license and certificate of authorization issued by the Ohio Architects Board pursuant to ORC Chapter 4703, (2) a landscape architect holding a license and certificate of authorization issued by the Ohio Landscape Architects Board pursuant to ORC Chapter 4703, or (3) a professional engineer or professional surveyor holding a license and certificate of authorization issued by the Ohio Engineers and Surveyors Board pursuant to ORC Chapter 4733.
G. Evaluation Criteria for Selection
• Demonstrated ability to meet Owner’s programmed project vision, scope, budget, and schedule on previous projects.
• Previous experience compatible with the proposed project (e.g., type, size).
• Relevant past work of prospective firm’s proposed consultants.
• Past performance of prospective firm and its proposed consultants.
• Qualifications and experience of individuals directly involved with the project.
• Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed consultants.
• Specification writing credentials and experience.
• Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM schedules as a project management resource.
• Approach to and success of using partnering and Alternative Dispute Resolution.
• Proximity of prospective firms to the project site.
• Proposer’s apparent resources and capacity to meet the needs of this project.
• The selected A/E and all its consultants must have the capability to use the Internet within their normal business location(s) during normal business hours.
Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract with and use EDGE-certified Business Enterprise(s), as a part of the A/E’s team. The Intent to Contract and to Perform and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be attached to the A/E’s Technical Proposal. Both forms can be accessed via the OFCC website at http://ofcc.ohio.gov. The Intent to Contract and to Perform form is again required at the Fee Proposal stage.
For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will participate in the delivery of the proposed professional services solicited in the RFQ.
H. Submittal Instructions
Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC website at http://ofcc.ohio.gov.
Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your firm’s name. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Also, please label the CD or DVD and the sleeve with the project number and firm name if applicable.
Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or coverings of any type. Cover letters and transmittals are not necessary.
Facsimile copies of the Statement of Qualifications will not be accepted.
Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP, LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.
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