Requests for Professional Services

We are currently announcing the following ODNR projects in the "Ohio Register for Architectural, Engineering and Construction Related Services", as published by the Ohio Facilities Construction Commission (OFCC). Selection of firms for these projects will be performed by ODNR in accordance with Administrative Rules 1501-3-01 through 1501-3-06.

Firms desiring consideration for these projects are invited to submit a Statement of Interest (OFCC Form#F110-330 - Part I and Part II) to the Division of Engineering, ODNR by the response deadline indicated. Information on the announcements can be obtained by contacting Samantha Cothern at 614-265-6954.

To view the current edition of the Ohio Register or to obtain electronic copies of the OFCC Form #F110-330 Part I and II, refer to OFCC website at http://ofcc.ohio.gov.

For further information including specifications please visit BidExpress where interested parties may secure additional information and submit bids if interested in the project listed below.


2 Projects Found
Project Name: Stewart Lake Dam Master Planning and Assessment
Project Location: Scioto Trail State Park
Project Number: DNR-170096
Scope of Project: Professional engineering services are being requested to provide engineering assessment and master planning services for Stewart Lake Dam, located in Scioto Trail State Park, owned by the Ohio Department of Natural Resources (ODNR) and located in Ross County. Stewart Lake Dam consists of a 360-foot long by 33-foot tall earthen embankment, with a 60- inch square concrete conduit principal spillway and 50-foot wide earthen emergency spillway. Stewart Lake Dam is a Class I (high hazard) dam and it was constructed in 1939. The selected firm will provide master planning services which would include site assessment and documentation of existing conditions specifically noting deficiencies, design alternative analyses with associated cost estimates, and recommendations for prioritizing and phasing construction. In addition, design and construction administration services may be required to implement Interim Risk Reduction Measures (IRRMs) while on-going master planning efforts are underway. The intent of this project is to develop a facility-specific master plan utilizing a phased rehabilitation approach for use in conjunction with other facility plans so that ODNR can prioritize work on this dam structure with other ODNR dam-related construction. Prioritizing the design and construction of IRRMs will allow for incremental improvements before funding is available for more comprehensive risk reduction measures. Construction would be undertaken to ensure public safety and long-term performance as well as functional and aesthetic improvements as identified in the master plan. Familiarity with the latest innovative dam safety design alternatives and construction technologies will be necessary to expedite construction and minimize adverse recreational and economic impacts during rehabilitation of the dam. Through this selection process, ODNR contemplates engaging an Architect/Engineer (A/E) for master planning, site assessment, preliminary design, and potentially design and construction administration on an IRRM. However, the selected A/E’s agreement may be extended and amended to add final design and construction administration work as capital appropriations are available in future Capital Bill legislation for a complete rehabilitation project. Scope of Services The scope of services may include, but is not limited to; topographical surveys of the dam site, including upstream and downstream areas; performance of geotechnical investigations of the dam and appurtenances to evaluate stability, seepage, and structural condition; underwater inspection; performance of hydrologic, hydraulic and flood routing analyses for adequacy of and to provide alternatives for meeting required discharge/storage capacities; recommendations of alternatives for rehabilitation of dams with associated cost estimates; applying for and obtaining all applicable permits and approvals; completion of preliminary and final design documents for construction; performance of construction administration services; and preparation of EAPs and OM&I manuals. All work shall be performed in compliance with Ohio Dam Safety Rules and Regulations. Participate in the Encouraging Growth, Diversity & Equity (EDGE) Program as required by statute and the Agreement. As required by the Agreement, and as properly authorized, provide the following categories of services: Study and Report Stage, Preliminary Design Stage, Final Design Stage, Bid and Award Support, Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types. Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required for each. A copy of the standard Agreement can be obtained at the OFCC website at http://ofcc.ohio.gov. During the construction period, provide not less than 40 hours (excluding travel time) on-site construction administration services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having relevant and appropriate types of construction administration experience. For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-330), below is a list of relevant scope of work requirements for this RFQ: 1. Experience with performing preliminary site investigation, master planning and project assessments, including recommendations for rehabilitation alternatives and associated cost estimates on dam-related projects. 2. Performance of geotechnical analyses. 3. Experience in hydrologic and hydraulic analyses. 4. Experience in performing structural analyses and inspections of spillway conduits, risers, and lake drain systems. 5. Experience with Ohio Dam Safety Laws and Rules and working with regulatory agencies with authority over dam and water resources related projects. 6. Experience in applying for and obtaining environmental permits for dam-related projects. 7. Experience in design and construction administration for dam rehabilitation projects. 8. Experience working for state and/or other governmental agencies. Funding / Estimated Budget Total Project Cost $350,000 Master Planning Final Design/Construction TBD State Funding $350,000 Construction Cost TBD Other Funding $0 Estimated A/E Fee 1.0% to 3.0% NOTE: The A/E fee percentage for this project includes all professional design services, and consultant services necessary for proper completion of the Basic Services for the successful completion of the project, including but not limited to: review and verification of the Program of Requirements provided by the Owner, validation of existing site conditions (but not subsurface or hidden conditions), preparation of cost estimates and design schedules for the project. Fees may be negotiated and allocated for Additional Services (e.g., extensive evaluation or validation of site conditions, extensive pre-design investigations, code-required special inspection and testing, Quality Assurance testing during the construction period, and testing due to unforeseen conditions). D. Services Required (see note below) E. Anticipated Schedule Primary Civil Engineering Professional Services Start 08 / 17 Secondary Geotechnical Engineering Construction Notice to Proceed 08 / 20 Hydrologic & Hydraulic Services Substantial Completion of all Work 12 / 21 Mechanical Engineering Professional Services Completed 12 / 22 Surveying Underwater Inspections F. EDGE Participation Goal Structural Engineering Others Laboratory Services Percent of initial TOTAL A/E Fee 5.0% NOTE: The primary A/E shall be (1) a registered architect holding a license and certificate of authorization issued by the Ohio Architects Board pursuant to ORC Chapter 4703, (2) a landscape architect holding a license and certificate of authorization issued by the Ohio Landscape Architects Board pursuant to ORC Chapter 4703, or (3) a professional engineer or professional surveyor holding a license and certificate of authorization issued by the Ohio Engineers and Surveyors Board pursuant to ORC Chapter 4733. G. Evaluation Criteria for Selection • Demonstrated ability to meet Owner’s programmed project vision, scope, budget, and schedule on previous projects. • Previous experience compatible with the proposed project (e.g., type, size). • Relevant past work of prospective firm’s proposed consultants. • Past performance of prospective firm and its proposed consultants. • Qualifications and experience of individuals directly involved with the project. • Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed consultants. • Specification writing credentials and experience. • Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM schedules as a project management resource. • Approach to and success of using partnering and Alternative Dispute Resolution. • Proximity of prospective firms to the project site. • Proposer’s apparent resources and capacity to meet the needs of this project. • The selected A/E and all its consultants must have the capability to use the Internet within their normal business location(s) during normal business hours. Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract with and use EDGE-certified Business Enterprise(s), as a part of the A/E’s team. The Intent to Contract and to Perform and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be attached to the A/E’s Technical Proposal. Both forms can be accessed via the OFCC website at http://ofcc.ohio.gov. The Intent to Contract and to Perform form is again required at the Fee Proposal stage. For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will participate in the delivery of the proposed professional services solicited in the RFQ. H. Submittal Instructions Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC website at http://ofcc.ohio.gov. Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your firm’s name. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Also, please label the CD or DVD and the sleeve with the project number and firm name if applicable. Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or coverings of any type. Cover letters and transmittals are not necessary. Facsimile copies of the Statement of Qualifications will not be accepted. Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP, LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.

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Estimated Project Budget: $350,000.00
Statement of Qualifications Deadline: 4/17/2017
 
Project Name: Boch Hollow Trailhead Improvements
Project Location: Boch Hollow State Nature Preserve
Project Number: DNR-170109
Scope of Project: A. Project Description Professional engineering services are being requested to provide soil borings, surveying, final design services, construction bidding documents and construction administration for the proposed trailhead parking and bridge off of State Route 664 into the Boch Hollow Preserve. This facility will accommodate 20 cars and be capable of accommodating school busses during school hours. The new bridge will not only access the trail system, but provide a signature entrance into the preserve. The intent of this project is to develop a Facility Master Plan for the entire facility in conjunction with the Ohio Department of Natural Resources (ODNR)’s mission and goals. The planning process would include public access to both the trail system and office facility, development of the office and garage facilities for future programming, and development of additional trails or features. Other items identified as necessary for the function of the facility may also be included. The project would include associated cost projections and a coordinated sequence and phasing of needed and desired improvements. They then may be used to develop construction documents for the construction needs of the facility, contemplating phased construction as endowment funding allows. The selected firm shall evaluate the most cost effective option for design of improvements to the facility. Through this selection process, ODNR contemplates engaging an Architect/Engineer (A/E) to provide master planning and construction documents for all improvements at the facility. The initial Phase I would include approximately $350,000 in improvements including the new trailhead parking and bridge. Subsequent phases would be identified and prioritized by both the consultant and ODNR. All firms submitting a statement of qualifications will be eligible for award of contract for the master planning and Phase I work. However, the selected A/E’s agreement may be extended and amended to add scope of work as capital dollars are available. B. Scope of Services The selected firm shall complete preliminary and final design for trailhead improvements, conduct soil borings, survey to delineate property boundaries and develop construction bidding documents to construct trailhead parking and bridge improvements (Phase I). The selected firm shall apply for and obtain all necessary regulatory permits, assist with addressing stream impacts and environmental issues, maintain current estimates of probable construction costs through the design phase, and assist with bidding and construction administration services. All work shall be performed in compliance with all applicable regulatory requirements, including preserve regulations. The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed Request for Qualifications (Architect / Engineer) continued F110-02-2016-JAN Publish Date: April 14, 2017; Ohio Register #284 Page 2 of 4 cost components to address the Owner’s project requirements. Participate in the Encouraging Growth, Diversity & Equity (EDGE) Program as required by statute and the Agreement. As required by the Agreement, and as properly authorized, provide the following categories of services: Program Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support, Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types. Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required for each. A copy of the standard Agreement can be obtained at the OFCC website at http://ofcc.ohio.gov. During the construction period, provide not less than 8 hours (excluding travel time) on-site construction administration services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having relevant and appropriate types of construction administration experience. Please list all major scope services needed to complete the selection process for successful project delivery. The specific scope of services must state particular building types, functional design or specialized professional services required to evaluate the level of experience of each applicant firm (e.g. parking garage, kitchen design, correctional facility, medical facility). The scope of services should also define the types of basic and additional professional design and administration services necessary for the project (e.g. LEED credentials and experience, previous experience with local jurisdiction or similar sites, previous experience working with the State of Ohio, Building Information Modeling (“BIM”) experience and training, specific BIM and Owner-defined requirements, level of development to be achieved within BIM models, BIM deliverables, and Owner’s intended use of BIM models after construction). This information will be used by each applicant to populate the Relevant Project Experience Matrix in Section F of Form F110-330. For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-330), below is a list of relevant scope of work requirements for this RFQ: 1. Parking lot and drainage design and construction. 2. Pedestrian bridge design and construction. 3. Landscape and site design and construction. 4. Performance of Master Planning, particular attention to parks and preserves. 5. Managing public relations/conducting public meetings related to construction projects 6. Working for state and/or other governmental agencies. C. Funding / Estimated Budget Total Project Cost $450,000 State Funding $450,000 Construction Cost $380,000 Other Funding $0 Estimated A/E Fee 15.0% to 20.0% NOTE: The A/E fee percentage for this project includes all professional design services, and consultant services necessary for proper completion of the Basic Services for the successful completion of the project, including but not limited to: review and verification of the Program of Requirements provided by the Owner, validation of existing site conditions (but not subsurface or hidden conditions), preparation of cost estimates and design schedules for the project. Fees may be negotiated and allocated for Additional Services (e.g., extensive evaluation or validation of site conditions, extensive pre-design investigations, code-required special inspection and testing, Quality Assurance testing during the construction period, and testing due to unforeseen conditions). D. Services Required (see note below) E. Anticipated Schedule Primary Civil Engineering Professional Services Start 09 / 17 Secondary Structural Engineering Construction Notice to Proceed 06 / 18 Surveying Substantial Completion of all Work 09 / 18 Landscape Architecture Professional Services Completed 11 / 18 Architecture Environmental Engineering F. EDGE Participation Goal Geotechnical Others Field Testing/Laboratory services Percent of initial TOTAL A/E Fee 5.0% NOTE: The primary A/E shall be (1) a registered architect holding a license and certificate of authorization issued by the Ohio Architects Board pursuant to ORC Chapter 4703, (2) a landscape architect holding a license and certificate of authorization issued by the Ohio Landscape Request for Qualifications (Architect / Engineer) continued F110-02-2016-JAN Publish Date: April 14, 2017; Ohio Register #284 Page 3 of 4 Architects Board pursuant to ORC Chapter 4703, or (3) a professional engineer or professional surveyor holding a license and certificate of authorization issued by the Ohio Engineers and Surveyors Board pursuant to ORC Chapter 4733. G. Evaluation Criteria for Selection Consultants will be evaluated based on the following criteria: • Demonstrated ability to meet Owner’s programmed project vision, scope, budget, and schedule on previous projects. • Previous experience compatible with the proposed project (e.g., type, size). • Relevant past work of prospective firm’s proposed consultants. • Past performance of prospective firm and its proposed consultants. • Qualifications and experience of individuals directly involved with the project. • Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed consultants. • Specification writing credentials and experience. • Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM schedules as a project management resource. • Approach to and success of using partnering and Alternative Dispute Resolution. • Proximity of prospective firms to the project site. • Proposer’s apparent resources and capacity to meet the needs of this project. • The selected A/E and all its consultants must have the capability to use the Internet within their normal business location(s) during normal business hours. Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract with and use EDGE-certified Business Enterprise(s), as a part of the A/E’s team. The Intent to Contract and to Perform and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be attached to the A/E’s Technical Proposal. Both forms can be accessed via the OFCC website at http://ofcc.ohio.gov. The Intent to Contract and to Perform form is again required at the Fee Proposal stage. For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will participate in the delivery of the proposed professional services solicited in the RFQ. In accordance with Section 9.24 of the Ohio Revised Code, ODNR is prohibited from awarding a contract for goods, services, or construction, paid for in whole or in part with state funds, to a person against whom a finding for recovery has been issued by the auditor of state, if the finding for recovery is unresolved. In preparing a short list recommendation for this project, ODNR shall verify each consultant’s compliance with the requirements of Section 9.24. H. Submittal Instructions Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC website at http://ofcc.ohio.gov. Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your firm’s name. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Also, please label the CD or DVD and the sleeve with the project number and firm name if applicable. Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or coverings of any type. Cover letters and transmittals are not necessary. Facsimile copies of the Statement of Qualifications will not be accepted. Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP, LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.

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Estimated Project Budget: $450,000.00
Statement of Qualifications Deadline: 5/5/2017